PF Joint Declaration Form for Name/ DOB/ Father’s Name change Request

PF Joint Declaration Form for Name/ DOB/ Father’s Name change Request : 

If you are unable to change Your Name in EPF, Change Father Name, or unable to change Date of birth online through unified member portal due to the long gap between the date of birth of major changes in names. So you will have to apply through offline mode to make these changes.

Below is the drafted format of the PF Joint Declaration Form for Name/ DOB/ Father’s Name change Request.

You can download the same from below given download link. Edit your personal details, get it attested by your employer, and submit to the EPFO office.

PF Joint Declaration Form

Joint Declaration Employer and Employee

PF Joint Declaration Form for Name/DOB/Father’s Name Change Request: A Complete Guide

The Employees’ Provident Fund (EPF) is a vital financial tool for employees in India. The EPF scheme helps employees save for retirement, and over the years, it has evolved to offer a variety of services. One of the key aspects of the EPF system is the ability to update personal details like your name, date of birth (DOB), and father’s name, especially in cases of discrepancies or changes.

The PF Joint Declaration Form is a critical document for employees who wish to correct or update their personal information, including name, DOB, and father’s name in their EPF account. This form needs to be submitted with the proper documentation to ensure that the updates are processed smoothly.

In this article, we will discuss the latest information regarding the PF Joint Declaration Form, its importance, the process to fill it, the required documents, and how to submit the form to the EPF office.

Why Do You Need to Update Your Name, DOB, or Father’s Name in EPF?

There are various reasons why you might need to update your name, date of birth, or father’s name in your EPF account:

1. Spelling Errors or Typos: Sometimes, when your EPF account is created, there might be spelling errors or typographical mistakes in your personal details, including your name or father’s name.
2. Legal Name Change: If you legally change your name due to reasons like marriage, adoption, or other personal reasons, you need to update it in your EPF account as well.
3. Incorrect Date of Birth: A common issue is the mismatch between the date of birth mentioned in the EPF account and the actual date of birth as per government-issued documents (Aadhaar, PAN card, etc.).
4. Mismatch Between Documents: Sometimes, your EPF account may show a different father’s name or other details, causing discrepancies when verifying your identity or during claim processing.

Updating these details ensures that your records are accurate and consistent across all platforms. It also helps in avoiding delays when transferring, withdrawing, or availing of any EPF-related benefits.

What is the PF Joint Declaration Form?

The PF Joint Declaration Form is a document that allows employees to request changes or corrections in their personal details, such as the name, father’s name, or date of birth, in their EPF account. The form is “joint” because both the employee and the employer need to sign it for approval.

The form helps the EPF authorities to process the change request and update the personal details in the EPF records. This form can be submitted at the local EPF office or through the EPFO portal.

When to Use the PF Joint Declaration Form?

The PF Joint Declaration Form is used when there are discrepancies in the employee’s name, father’s name, or date of birth recorded in the EPF account. If the details in your EPF account are incorrect and you need to correct them, you will have to use this form.

Key Details in the PF Joint Declaration Form

1. Employee Details: The employee will need to provide their basic details such as name, UAN (Universal Account Number), EPF account number, and contact information.
2. Incorrect Information: The employee must clearly mention the incorrect details, whether it’s their name, father’s name, or date of birth, and provide the correct details.
3. Employer’s Details: The employer’s name and details are required because the form needs to be jointly signed by both the employee and the employer. This is to verify that the changes requested are legitimate and authorized.
4. Supporting Documents: The employee must provide supporting documents that verify the correct details, such as a copy of the Aadhaar card, PAN card, birth certificate, or legal name change document (if applicable).
5. Signatures: Both the employee and employer must sign the form. The employer’s signature is required as they need to verify the employee’s request.
6. Declaration: The employee needs to make a declaration stating that the information provided is correct and that they are requesting the update to correct any errors in their EPF account.

How to Fill the PF Joint Declaration Form for Name, DOB, and Father’s Name Change?

The PF Joint Declaration Form can be obtained from the EPF office or downloaded from the official EPFO website. Once you have the form, follow these steps to fill it correctly:

1. Employee Information:
   • UAN (Universal Account Number): Enter your 12-digit UAN.
   • Name of Employee: Write your full name as per your Aadhaar, PAN card, or other documents.
   • Date of Birth: Enter your actual date of birth (as per your Aadhaar card, passport, etc.).
   • Father’s Name: Provide the correct name of your father.
   • EPF Account Number: Enter the number of your EPF account for which the change request is being made.
2. Incorrect Information:
   • Mention what needs to be corrected: Name, Date of Birth, or Father’s Name.
   • Clearly specify the incorrect information as per the current EPF records.
3. Correct Information:
   • Enter the accurate details for your name, father’s name, and date of birth as per the supporting documents.
4. Employer Information:
   • Enter the details of your employer, including the name and the official address of the employer.
5. Documents:
   • Attach copies of supporting documents that verify the correct details. For instance:
     • Aadhaar card: For correcting name or date of birth.
     • Birth certificate: To validate the correct date of birth.
     • PAN card: To confirm the correct name.
     • Marriage certificate or Gazette notification: In case of a name change due to marriage or legal change.
6. Signatures:
   • Employee’s Signature: The employee must sign at the designated space to verify the request.
   • Employer’s Signature: The employer must sign the form to confirm that they have verified the details of the employee.
7. Employer’s Stamp: The employer must also stamp the form with the official company seal or stamp to authenticate the request.

Where to Submit the PF Joint Declaration Form?

Once the PF Joint Declaration Form is filled out and signed by both the employee and employer, it needs to be submitted to the local EPF office or the regional EPFO office. The EPF office will process the request and update the EPF records accordingly.

Alternatively, the employer can submit the form online through the EPFO online portal if the UAN is activated and the employer has access to the EPFO portal.

What Happens After Submitting the PF Joint Declaration Form?

Once the form is submitted, the EPF authorities will verify the details and supporting documents. If everything is in order, the EPF records will be updated with the correct name, father’s name, or date of birth.

It may take several days to process the request, and once the changes are made, the updated details will be reflected in your EPF passbook and other official documents.

Common Issues and Solutions

• Incorrect Documents: Ensure that the supporting documents you submit match the correct information (e.g., Aadhaar card, PAN, or birth certificate).
• Delayed Processing: Sometimes, processing may take longer due to a backlog or errors in the form. Ensure all fields are filled out correctly and check with your employer for timely submission.
• Employer’s Role: Ensure that your employer is actively involved in the process. If they do not sign or submit the form on time, your request may be delayed.

Conclusion

The PF Joint Declaration Form is a vital tool for updating personal details such as your name, date of birth, and father’s name in your EPF account. It’s essential to fill the form accurately and provide valid supporting documents to avoid any delays in processing. Always ensure your employer is actively involved, as their signature is crucial for the request to be accepted by the EPF office. With accurate details in your EPF account, you can smoothly access all EPF-related services, including withdrawals, transfers, and pension benefits.

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